U.S. Embassy Santo Domingo - Administrative Assistant

15 Oct 2012 21:09 - 19 Ago 2013 23:44 #723 por clasificados
Human Resource Office U.S. Embassy Santo Domingo
ANNOUNCEMENT NUMBER: 12/73
OPEN TO: All Interested Candidates/All Sources
POSITION: Administrative Assistant, FSN-8; FP-6

OPENING DATE: October 12, 2012
CLOSING DATE: October 29, 2012
WORK HOURS: Full time – 40 hours per week
SALARY: Ordinarily Resident (OR): RD$574,103 p.a. (starting salary)
** (USEFM) Not-Ordinarily Resident (NOR): US$44,737 p.a. (starting salary)
** (MOH) Not-Ordinarily Resident (NOR): US$38,394 p.a. (starting salary)
**(This pay is only for Eligible Family Members (USEFM) and Member of
Household (MOH) who are eligible for employment under the American USG
pay plan)

ALL ORDINARILY RESIDENT (OR) APPLICANTS (See Appendix A) MUST HAVE THE
REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR
CONSIDERATION. PLEASE INCLUDE A COPY OF BOTH SIDES OF THE DOMINICAN
CEDULA.

The U.S. Embassy in Santo Domingo is seeking an individual for the position of Administrative
Assistant in the Management Office.

BASIC FUNCTION OF POSITION
The incumbent provides administrative and secretarial support to the Management Counselor.
A copy of the complete position description listing all duties and responsibilities is available in
the Human Resources Office. Contact: Sofia Dominguez, 809-731-4288.

QUALIFICATIONS REQUIRED
All applicants must address each selection criterion detailed below with specific and
comprehensive information supporting each item.
1. University graduate in business or liberal arts is required.
2. Five years of specialized management/administrative experience are required.
3. English level IV (fluent) (speaking/reading/writing); Spanish level IV (fluent)
(speaking/reading/writing) are required.2
The Office of Human Resources will contact for testing purposes ONLY those applicants
that meet all other requirements.
4. Good knowledge and appreciation for hierarchical organizations. Basic understanding of
the nature of government work and government office structure. Sense of administrative
functions in a diverse organization are required.
5. Advanced knowledge and skills in Microsoft Office (Word, Excel). Highly skilled in
drafting, editing and translating from English to Spanish and from Spanish to English. Excellent
interpersonal skills to ensure professional and productive interaction with all Mission members,
visitors and outside contacts. Understands the nature and value of work relationships. Quickly
grasps new material. Able to analyze situations and information to aid decision-making and to
take action are required.

ADDITIONAL SELECTION CRITERIA THAT MAY AFFECT THE FINAL HIRING DECISION
INCLUDE BUT ARE NOT LIMITED TO: NEPOTISM, BUDGET, CONTINUITY IN THE
POSITION, STAFFING GAPS, AND/OR THE NEED FOR THE APPLICANT TO HAVE A
SECURITY CLEARANCE.

SELECTION PROCESS
When fully qualified, U.S. Citizen Eligible Family Members (USEFMs) and U.S. Veterans are
given preference. Therefore, it is essential that the candidate specifically address the required
qualifications above in the application.

ADDITIONAL SELECTION CRITERIA
1. Management will consider nepotism/conflict of interest, budget, and residency status in
determining successful candidacy.
2. Current employees serving a probationary period are not eligible to apply.
3. Current Ordinarily Resident employees with an Overall Summary Rating of Needs
Improvement or Unsatisfactory on their most recent Employee Performance Report are not
eligible to apply.
4. Currently employed U.S. Citizen EFMs who hold a Family Member Appointment (FMA) are
ineligible to apply for advertised positions within the first 90 calendar days of their employment.
5. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to
apply for advertised positions within the first 90 calendar days of their employment unless
currently hired into a position with a When Actually Employed (WAE) work schedule.
6. The candidate must be able to obtain and hold an unclassified security clearance.

TO APPLY
Interested candidates for this position must submit the following for consideration of the
application: 3
1. Universal Application for Employment as a Locally Employed Staff or Family
Member (DS-174); or
2. A current resume or curriculum vitae that provides the same information found on
the UAE (see Appendix B); or
3. A combination of both; i.e. Sections 1 -24 of the UAE along with a listing of the
applicant’s work experience attached as a separate sheet; plus
4. Candidates who claim U.S. Veterans preference must provide a copy of their Form
DD-214 with their application. Candidates who claim conditional U.S. Veterans
preference must submit documentation confirming eligibility for a conditional
preference in hiring with their application.
5. Any other documentation (e.g., essays, certificates, awards) that addresses the
qualification requirements of the position as listed above.

SUBMIT APPLICATION TO
Human Resources Office
Attention: Sofia Dominguez
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POINT OF CONTACT
Sofia Dominguez
Telephone: 809-731-4288
Fax: 809-731-4372


CLOSING DATE FOR THIS POSITION: October 29, 2012
The U.S. Mission in Santo Domingo provides equal opportunity and fair and equitable treatment
in employment to all people without regard to race, color, religion, sex, national origin, age,
disability, political affiliation, marital status, or sexual orientation. The Department of State also
strives to achieve equal employment opportunity in all personnel operations through continuing
diversity enhancement programs.
The EEO complaint procedure is not available to individuals who believe they have been denied
equal opportunity based upon marital status or political affiliation. Individuals with such
complaints should avail themselves of the appropriate grievance procedures, remedies for
prohibited personnel practices, and/or courts for relief. 4

Appendix A
DEFINITIONS
1. Eligible Family Member (EFM): An individual related to a U.S. Government employee in
one of the following ways:
 Spouse or same-sex domestic partner (as defined in 3 FAM 1610);
 Child, who is unmarried and under 21 years of age or, regardless of age, is incapable of
self-support. The term shall include, in addition to natural offspring, stepchildren and
adopted children and those under legal guardianship of the employee or the spouse
when such children are expected to be under such legal guardianship until they reach 21
years of age and when dependent upon and normally residing with the guardian;
 Parent (including stepparents and legally adoptive parents) of the employee or of the
spouse, when such parent is at least 51 percent dependent on the employee for support;
 Sister or brother (including stepsisters and stepbrothers, or adoptive sisters or brothers)
of the employee, or of the spouse, when such sibling is at least 51 percent dependent on
the employee for support, unmarried, and under 21 years of age, or regardless of age,
incapable of self-support.
2. U.S. Citizen Eligible Family Member (USEFM): For purposes of receiving a preference in
hiring for a qualified position, an EFM who meets the following criteria:
 U.S. Citizen; and,
 EFM (see above) at least 18 years old; and,
 Listed on the travel orders of a direct-hire Foreign, Civil, or uniformed service member
assigned to or stationed abroad with a USG agency that is under COM authority, or at
an office of the American Institute in Taiwan; and either:
1. Resides at the sponsoring employee's or uniformed service member's post of
assignment abroad or at an office of the American Institute in Taiwan; or
2. Resides at an Involuntary Separate Maintenance Allowance (ISMA) location
authorized under 3 FAM 3232.2.
This diagram demonstrates how an
Appointment Eligible Family Member
(AEFM) is also a U.S.- citizen Eligible
Family Member (USEFM) as well as an
Eligible Family Member (EFM).5
3. Appointment Eligible Family Member (AEFM): EFM (see above) eligible for a Family
Member Appointment for purposes of Mission employment:
 Is a U.S. citizen; and
 Spouse or same-sex domestic partner (as defined in 3 FAM 1610) or a child of
the sponsoring employee who is unmarried and at least 18 years old; and
 Is listed on the travel orders or approved Form OF-126, Foreign Service
Residence and Dependency Report, of a sponsoring employee, i.e., a directhire Foreign Service, Civil Service, or uniformed service member who is
permanently assigned to or stationed abroad at a U.S. mission, or at an office of
the American Institute in Taiwan (AIT), and who is under chief of mission
authority; and
 Is residing at the sponsoring employee's post of assignment abroad or, as
appropriate, office of the American Institute in Taiwan.
 Does not receive a Foreign Service or Civil Service annuity
4. Member of Household (MOH): An individual who accompanies a direct-hire Foreign, Civil,
or uniformed service member permanently assigned or stationed at a U.S. Foreign Service post
or establishment abroad, or at an office of the American Institute in Taiwan. An MOH is:
 Not an EFM; and,
 Not on the travel orders of the sponsoring employee; and,
 Has been officially declared by the sponsoring USG employee to the COM as part of
his/her household.
A MOH is under COM authority and may include a parent, unmarried partner, other relative or
adult child who falls outside the Department’s current legal and statutory definition of family
member. A MOH does not have to be a U.S. Citizen.
4. Not Ordinarily Resident (NOR) – An individual who:
 Is not a citizen of the host country; and,
 Does not ordinarily reside (OR, see below) in the host country; and,
 Is not subject to host country employment and tax laws; and,
 Has a U.S. Social Security Number (SSN).
NOR employees are compensated under a GS or FS salary schedule, not under the LCP.
5. Ordinarily Resident (OR) – A Foreign National or U.S. citizen who:
 Is locally resident; and,
 Has legal, permanent resident status within the host country; and,
 Is subject to host country employment and tax laws.
EFMs without U.S. Social Security Numbers are also OR. All OR employees, including U.S.
citizens, are compensated in accordance with the Local Compensation Plan (LCP). 6

Appendix B
If an applicant is submitting a resume or curriculum vitae, s/he must provide the following
information equal to what is found on the UAE.
Failure to do so will result in an incomplete application.
A. Position Title
B. Position Grade
C. Vacancy Announcement Number (if known)
D. Dates Available for Work
E. First, Middle, & Last Names as well as any other names used
F. Current Address, Day, Evening, and Cell phone numbers
G. U.S. Citizenship Status (Yes or No) & status of permanent U.S. Resident (Yes
or No; if yes, provide number)
H. U.S. Social Security Number and/or Identification Number
I. Eligibility to work in the country (Yes or No)
J. Special Accommodations the Mission needs to provide (Yes or No; if yes,
provide explanation)
K. If applying for position that includes driving a U.S. Government vehicle,
Driver’s License Class / Type
L. Days available to work
M. List any relatives or members of your household that work for the U.S.
Government (include their Name, Relationship, & Agency, Position, Location)
N. U.S. Eligible Family Member and Veterans Hiring Preference
O. Education
P. License, Skills, Training, Membership, & Recognition
Q. Language Skills
R. Work Experience
S. References
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